Introduction

This Privacy Policy outlines how Intelocate uses and protects the personal information processed by our MS Teams Bot. The Bot is designed exclusively for corporate use and is intended to increase employee awareness of specific events within the Intelocate system. It operates within the secure framework of Microsoft Teams and accesses only work email addresses, which are owned by the company.

Types of Notifications Sent by the Bot

• Action Invitation: Notifies of a new action needing participation.

  
  

• Action Assigned: Alerts when an action is assigned to a user.

  
  

• Approval Required: Requests approval for specific actions.

  
  

• New Message in Action: Informs about new messages related to an action.

  
  

• High Priority Action: Highlights actions of high priority.

  
  

• Action Going to Become Overdue: Warns about actions nearing their deadline.

  
  

• Action is Overdue: Alerts about overdue actions.

  
  

• New Announcement: Communicates new announcements.

  
  

• Feedback Request: Requests feedback from users.

Data Collection and Use

• Data Collection: The Bot uses only the work email addresses already available within the Intelocate system. No additional personal data is collected through the Bot.

  
  

• Purpose of Data Use: The work email addresses are used exclusively for sending notifications relevant to the user’s roles and activities within the Intelocate system.

Data Security

• Storage: All personal information is securely stored on Amazon AWS, which is certified under ISO standards and the EU-US Privacy Shield, ensuring high privacy protection.

  
  

• Protection Measures: Intelocate implements robust security measures to prevent unauthorized access, alteration, disclosure, or destruction of your personal information.

User Rights

• Access and Correction: Users can access and request correction of their personal information by contacting Intelocate’s legal department at legal@intelocate.com.

  
  

• Withdrawal of Consent: While the use of work email for business communications is generally inherent to employment, users can discuss any concerns with their usage or withdraw consent by contacting the privacy coordinator.

Changes to the Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in our practices or regulatory changes. Users will be notified of any significant changes through corporate communication channels or directly via the MS Teams Bot.

Contact Information

• Privacy Concerns: For any privacy-related questions or concerns, please contact Intelocate’s Dedicated Privacy Coordinator at legal@intelocate.com.

  
  

• Legal Issues: For legal documentation or issues, contact legal@intelocate.com.

Regulatory Compliance

Intelocate complies with applicable privacy laws and regulations, ensuring that all data handling practices are lawful and transparent. Should you have unresolved concerns, you may have the right to contact the Data Protection Authority in your country or the Office of the Privacy Commissioner of Canada.

Conclusion

Intelocate is committed to protecting your privacy and ensuring that all communications and data handling through the MS Teams Bot are conducted in a secure, lawful, and ethical manner. For more detailed information about our general privacy practices, please refer to the Intelocate Website Privacy Policy or contact our legal department.